I Am a Billing Service and “I Want to Complete an EDI Registration Form”

This selection will prompt you to complete the EDI Registration Form.

This objective is for billing services who need to obtain a new TPID or make a change to an existing TPID.

Step 1. Billing Service Information

Complete the following fields as it applies to the billing service:

• Billing Service Name - Enter the billing service name.
• Billing Service Address - Enter the billing service’s physical or corporate address.
• Primary contact First and Last Name - Enter the first name of the contact within the billing service office that will be the authorized contact.
• Title - Enter the title of the contact person authorized for the billing service.
• Email Address - Enter the email address of the authorized contact for the billing service.
• Telephone Number - Enter the billing service’s direct telephone number.

Step 2. What Transactions will you Authorize for this Submitter?

Select all the EDI Electronic Transactions you are authorizing for the submitter will be exchanging.

Be sure these are transactions that your Clearinghouse/Software Vendor has been approved to exchange.

Note for Part B providers: For more information please view the NGS Standard Companion Guides

Step 3. Trading Partner Information

Select the applicable action from the drop-down box.

This section is used to determine the necessary action taken for the PTAN(s) entered.

• Obtain TPID - Obtain a new Trading Partner ID for an entity.
  • Note: TP IDs are contractor code specific.
• Update TPID - Update an active Trading Partner ID currently on file with National Government Services (add PTAN(s), transaction types, software vendors, etc.).
  • Note: Making updates to a TP ID can only be authorized by the owner of the ID.
• Link to Third Party - Providers allowing a billing service and/or clearinghouse to exchange transactions with NGS on their behalf.
• Submitter type - this field will auto-populate based on what is selected within the guided enrollment.

What is the Trading Partner ID?

The ID used to exchange transactions with National Government Services. This is the 4-9 alpha-numeric ID (only required when the action Update TPID or Link to Third Party is selected in Section I).

Select Transactions Authorized for this Submitter.

• Claims (837)
• Remittances (835)
• Claims Status and Response (276/266)

Note: These three transactions are auto populated based on what is selected within the guided enrollment.

Step 4. Operating Information

Select the Network Service Vendor that will be providing your connectivity to NGS in the Network Service Vendor drop-down box.

What is a Network Service Vendor?

The approved NSV that provides access to the National Government Services EDI gateway that you have a service agreement with (only required when the action Obtain or Update TPID is selected in Section I).

Step 5. Authorized Signature

Review the Terms and Conditions and check the box “I agree to the terms and conditions above”.

• Be sure to note, the requirements for who may sign the documents.

Next, scroll down and complete the “signature name” and “title” fields and click the “Submit” button.

Once completed, the EDI Enrollment Complete screen will display.

This screen will provide the PID information. You will also have the option to print the packet, finish, and exit, or start a new packet. With printing, you are able to print to PDF which will allow you to save a copy of the packet or select the appropriate printer to obtain a paper copy. 

Revised 10/13/2023